Sending to a group of external email in Outlook

Normally if you want to send to external email, you would add the email directly to your new mail. However, if you need to send a mass mail of more than a thousand, like send mail to all your clients, it will be a headache.

Fortunately, there is a facility call "distribution list". However, you will still have to add the recipients one by one. Here is a way where you can send to a distribution list without having to add recipients one by one.

1. Start Outlook.

2. File>New>Folder

3. Type the name you want to use

4. Select “contact items”

5. Choose “Contacts” from the list.

6. Click “OK”.

7. From the main Outlook window choose File> Import and Export…

8. Choose “Import from another program or file

9. Click Next

10. Choose “Comma separated Value (windows)”

11. Click Next

12. Use the “Browse” button to select the email list.

13. Click “Do not import duplicate items”.

14. Click Next

15. Select the newly created folder from contacts.

16. Click “ok”

17. Click “Finish” when import completes.

When you want to send the mail, you can just go to contacts and choose the name of the distribution list. Should you need to keep the recipients from seeing other emails in the list then just add the list to BCC. Click the "TO" then select the list name (don't double click) and click "BCC".

Editing the list is easy. On the menu bar click "Go" then choose "Folder list" and you can find the list name in the contacts folder.