I do not agree with the process of AGM which I am required to send in a proxy form appointing you as the trustee to attend the meeting on my behalf.
- Why should I appoint you to attend, speak, and vote on my behalf as a proxy. Proxy is someone who I can trust to conduct matters on my behalf. I don't even know you so how could I trust you to conduct on my behalf?
- I don't see how the process is fairly handled. A security company is appointed to receive the proxy form. The company collects and submits the form to you. Who can guarantee that they do it fairly and faithfully although sending the letters directly to SAVH is even less secure.
- Who can verify the integrity and correctness of the forms. I believe you won't do it by yourself. So if there are no independent witnesses. Who can guarantee the fairness of verification and ensure that there are no alterations to the form?
- Who can verify the correctness of vote count or the resolutions when there is no independent witness?
- There is no independent witness while the counting is done. The tally is also not verifiable and is authentic when presented to the AGM since there is no witness to note the tally during the count.
- Although submitting questions in advance is constitutional. Since we make you as the proxy, we lost the ability to query during the AGM on the answers given by the relevant party neither do we have the ability to raise issues on matters arising.
- Since the votes are submitted in advance, can you be absolutely confident that the resolutions and votes are not leaked to interested parties there by allowing them to manipulate the votes by getting more people to influence the vote count?
- The online submission of the proxy form require signature but no instruction on signing the PDF. It requires a Serial number too. Where is the serial number? I don't receive it. Can you be sure that the serial numbers cannot be obtained by interested parties to vote by someone else?
- Due to the complex process of signing the adobe PDF, How could a VH able to sign it properly without help? Even a sighted have problem unless they know how to do a signature on a PDF. There is no proper documentation on how it can be done.
- Registration online requires an email address. Can you be sure that all your clients have email addresses?
- Letters sent to the totally blind cannot be handled by them. Who will help them go through the process? You expect them to find their own helping hand?
- You don't have online client login access before so how could you ensure that those who register are really who they say they are?
- You being the president of the Executive Committee is deemed to have vested interest as we are voting in committee members who in turn selects the president. How can you be the one handling the votes singlehanded? Those people whom you engaged are engaged by you. Are they acting honestly? Who can guarantee that? You?
- Why is there no option for a group of us to appoint our own proxy who could summarize our resolution decisions and voting choices? At least we could be sure that our forms reach you on the AGM day and submit the forms on the spot accordingly?
- I could be wrongly misled. I heard that the voting process is decided by you alone without the Executive Committee's understanding. Is it not a process agreed by all members of the committee?
- Voting is supposed to be confidential. The proxy form has our names and signature. It is no longer confidential.
